Privacy Policy


Syn K.K. (“Company” or “We”) recognize the importance of the protection of Personal Information (as defined Section 1), and we strive to handle properly the Personal Information provided by you, our client residing in the European Economic Area (EEA) and protect your privacy in compliance with the General Data Protection regulation (GDPR) and related laws and regulations (“Laws”). By providing Personal Information to us, you agreed to the terms and conditions of this Privacy Policy.

About “Personal Information”

“Personal Information” means address, name, telephone number, date of birth, and any other information that can be used to identify a customer as a specific individual (including the information that falls under the definition of “Personal Data” in Article 4 of GDPR). All obtained information relating to customers that does not contain information in itself by which a specific individual could be identified, but which could be used to identify a specific individual by collating it with other information, shall be regarded as “Personal Information” within the scope that it can be handled in combination with other information.

Personal Information We Collect

The Company may collect the following Personal Information from you:

Name

Postal Address

Telephone Number

Email Address

Occupation

Purpose of Use of Personal Information We Collect

In the collection of Personal Information, the Company will state the objectives of collection and use in advance, and use those properly within that scope. We will use the collected Personal Information mainly for the following objectives:

To provide you with the service.

To respond to your inquiries and fulfill your request.

To send you marketing communications such as newsletters and/or other marketing materials.

Control and Protection of Personal Information

The Company will manage and maintain personal information using a strict management system, and are making efforts to strengthen security so that client information is not lost, destroyed, modified or leaked to third parties. When the Company disclose the personal information of you to a subcontractor in order to achieve the purpose of use agreed to by you, the subcontractor is required by contract to rigorously conduct stringent Personal Information management at a level equivalent to that of the Company, and we conduct appropriate supervision to ensure this level is implemented.

Disclosure of Personal Information

The Company will not provide, transfer, and disclose any Personal Information to third parties without prior consent from the relevant individual except for the following:

To our affiliates

In order to provide service to a client, the Company may disclose your Personal Information to our affiliates.

Legal Obligations

In accordance with the Laws, the Company may disclose your Personal Information to public authorities engaging in the enforcement of law at the requirements under the Laws, the court order, or the request of a governmental authority or law enforcement agency.

Transfer of Personal Information to Third Party Outside of EEA

In cases where the Company need to conduct a cross-border transfer of the Personal Information about you, a client in the EEA, to a third country outside of the EEA, we will take appropriate protective measures required for the cross-border transfer of the data.

Retention Period

The Company will retain your Personal Information for as long as it is needed or permitted in light of the purpose(s) for which it was obtained and consistent with applicable Laws.

Your Rights under GDPR

You, a client in the EEA, have the following rights in relation to your Personal Information retained by the Company:

Right to access to your Personal Information.

Right to request the rectification of your inaccurate Personal Information.

Right to request the erasure of your Personal Information.

Right to request the restriction on the processing of your Personal Information.

Right to receive your Personal Information in a structured, commonly used and machine-readable format.

Right to object to the processing of your Personal Data.

For your submission of a request for any of the rights held by you in relation to your Personal Information, please see Section 10.

Cookie

On our website, the Company may use cookies or another automatic information collection program, where necessary, subject to your consent. You can set your browser to disable the functionality of cookies; however, in a few cases, some of our website features may not function as a result. We use third-party services to analyze how you use our services and to deliver appropriate advertisements to you. As a result, when you use our service, the third party may obtain identification information of your device and other information about you based on cookies, etc. issued by us or the third party.

Contact Information

If you have any questions, concerns or comments regarding this Privacy Policy, any of our privacy practices, or if you want to exercise any of rights under GDPR, please contact us via email at [email protected] or via regular mail at Syn K.K., Attn: Privacy Administrator, Long Hill Harajuku Bldg. 2F, 3-31-5 Jingumae, Shibuya-ku, Tokyo 150-0001, JAPAN.

Amendment to Privacy Policy

The Company may amend or update this Privacy Policy without limiting any of the rights held by an individual outlined herein. Upon the amendments to this Privacy Policy, we will state the date of such update below.

Date of Update: 29/09/2021